Document management officers ensure that the documents required for their organisation's functioning and daily operations are registered, classified and archived correctly and are made available to the different services or to the public upon request. They oversee the implementation of internal procedures and promote proper document management practices within the organisation, providing training to other employees on document management procedures. They may operate electronic records management systems (erms), electronic document management systems (edms) and archives management systems (ams) and provide support in defining related technical requirements.

Tasks

In such cases tasks would include -
(a) Providing overall direction and management for a service, facility, organization or centre;
(b) Developing, implementing and monitoring procedures, policies and standards for staff;
(c) Directing, supervising and evaluating the work activities of professional technical, clerical, service, maintenance, and other personnel;
(d) Monitoring and evaluating resources devoted to the provision of services;
(e) Controlling administrative operations such as budget planning, report preparation, and expenditure on supplies, equipment and services;
(f) Planning, directing and coordinating the provision of services;
(g) Coordinating cooperation with other service provision agencies in the same or related fields;
(h) Managing budgets, controlling expenditure and ensuring the efficient use of resources;
(i) Overseeing the selection, training and performance of staff.