Job catalog - Employment
Cataleg D ocupacions capçalera
Breadcrumb
Catalogue of occupations
Ocupacions
Secretary
Administrative assistant Assistant City administrator secretary Corporate secretary Executive secretary Front office clerk Front office secretary Head secretary Office administrative assistant Office receptionist Office worker Personal assistant Private secretary School secretary Secretarial assistant Secretary Typist
Secretaries perform a variety of administrative tasks to help keep an organisation run smoothly. They answer telephone calls, draft and send e-mails, maintain diaries, arrange appointments, take messages, file documents, organise and service meetings, and manage databases.
Tasks
Tasks include -
(a) Checking, formatting and transcribing correspondence, minutes and reports from dictation, electronic documents or written drafts to conform to office standards, using typewriter, personal computer or other word processing equipment;
(b) Using various computer software packages including spreadsheets to provide administrative support;
(c) Dealing with incoming or outgoing mail;
(d) Scanning, recording and distributing mail, correspondence and documents;
(e) Screening requests for meetings or appointments and helping to organize meetings;
(f) Screening and recording staff-members' leave and other entitlements;
(g) Organizing and supervising filing systems;
(h) Dealing with routine correspondence on their own initiative.
Knowledge
- Accounting and taxation
- Work skills
- Law
- Management and administration
Digital competencies
- Performing general clerical and administrative tasks
- Technical or academic writing
- Collaborating and liaising
- Executing financial transactions
- Managing budgets or finances
Digital competencies
- Managing, gathering and storing digital data
- Using digital tools for collaboration and productivity
- Using word processing, publishing and presentation software
Personal competencies
- Working efficiently
- Communicating
- Processing information, ideas and concepts
Professional groups of the occupation
Clerical support workers
General and keyboard clerks
Secretaries (general)
Secretaries (general)
Do you want to know the demand for this occupation in the market?
Contracts and job seekers in the last year in Barcelonès
Secretaries (general)
15.234
Number of contracts in Barcelonès
42,51%
Percentage of contracts in Catalonia
,16% Interannual variation of contracts in Barcelonès
69,23%
Permanent contracts over total contracts in Barcelonès
22,44%
Part-time contracts
1,12% Turnover index
12.677
Average of job seekers in Barcelonès
0%
Interannual variation of job seekers in Barcelonès
Data source: Observatori del Treball i Model Productiu, Government of Catalonia
The market for this profile is hiring
Contracts in u00e8 over the past year by sex and age
Contracts by gender in Barcelonès.
General and keyboard clerks
37%
63%
Data source: Observatori del Treball i Model Productiu, Government of Catalonia
Contracts by age groups.
General and keyboard clerks
Data source: Observatori del Treball i Model Productiu, Government of Catalonia
What vacancies are published in the professional family?
Vacancies published by professional family and type of contract in Barcelonès over the past year
Secretaries (general)
| Occupation | Vacancies | Permanent contracts |
|---|
Data source: Data generated from the analysis of Lightcast data and the Observatory of Work and Productive Model of the Government of Catalonia.
What experience is required for the vacancies? Which sectors are looking for this occupation?
Secretaries (general)
Data source: Own elaboration based on the data of vacancies extracted by Lightcast.
The vacancies published are for working in:
Job vacancies posted by county
Data source: Own elaboration based on the data of vacancies extracted by Lightcast.
Occupations that share knowledge and skills
This service uses the ESCO classification of the European Commission.
