Cataleg D ocupacions capçalera

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Catalogue of occupations

Ocupacions

Executive assistant

Latest available data: December 2025 (includes accumulated data from the past 12 months)

Other denominations:
Assistant manager Executive administrative assistant Executive assistant Executive secretary Foreign language assistant Foreign language correspondent executive assistant Multilingual secretary Personal assistant Personal executive assistant Senior administrative secretary

Executive assistants are advanced administrative professionals who work with top-level executives or in international facilities in various industries. They organise meetings, organise and maintain files, arrange travel, train staff members, communicate in other languages, and manage the day-to-day operations of the office.

Tasks

Tasks include -
(a) Drafting administrative correspondence and minutes;
(b) Obtaining, proposing and monitoring deadlines and follow-up dates;
(c) Screening requests for meetings, and scheduling and organizing meetings and travel arrangements;
(d) Assisting in the preparation of budgets, monitoring of expenditures, drafting of contracts and purchasing or acquisition orders;
(e) Liaising with other staff about a range of matters relating to the organization’s operations;
(f) Writing and answering business or technical letters and other similar correspondence;
(g) Preparing verbatim reports of proceedings in legislative assemblies, courts of law or other places using shorthand or specialized office equipment.
(h) Supervising the work of clerical support workers.

Knowledge

  • Work skills
  • Wholesale and retail sales
  • Law

Digital competencies

  • Performing general clerical and administrative tasks
  • Planning events and programmes
  • Developing professional relationships or networks
  • Collaborating and liaising
  • Communicating with colleagues and clients

Digital competencies

  • Managing, gathering and storing digital data
  • Using word processing, publishing and presentation software
  • Analysing and evaluating information and data
  • Setting up computer systems

Personal competencies

  • Collaborating in teams and networks
  • Working efficiently
  • Communicating
  • Following ethical code of conduct

Professional groups of the occupation

Technicians and associate professionals

Business and administration associate professionals

Administrative and specialized secretaries

Administrative and executive secretaries

Other occupations of the professional group

Related training

Higher education
  • Business administration and management Bachelor
  • Business Studies Bachelor
  • Management and public administration Bachelor
  • International Business Management Bachelor
Vocational training
  • Management Assistance HVET
  • Management Assistance CP3
Certificates of professionalism
  • Management Assistance HVET
  • Management Assistance CP3

Legend by training level:

Bachelor's degree and Master's degree
HVET: Higher Vocational Education and Training, IVET: Initial Vocational Education and Training, IQP: Initial Qualification Programme
Certificates of professionalism 1, 2, or 3

Do you want to know what the hiring rate for this occupation is in the market?

Contracts and job seekers in the last year in Barcelonès

Administrative and executive secretaries

4.460

Number of contracts in Barcelonès

35,47%

Percentage of contracts in Catalonia

-3,82% Interannual variation of contracts in Barcelonès

45,29%

Permanent contracts over total contracts in Barcelonès

23,77%

Part-time contracts

1,35% Turnover index

3.792

Average of job seekers in Barcelonès

6%

Interannual variation of job seekers in Barcelonès

Data source: Observatori del Treball i Model Productiu, Government of Catalonia

The market for this profile is hiring

Contracts in u00e8 over the past year by sex and age

Contracts by gender in Barcelonès.

Business and administration associate professionals

61%

39%

Men
Women

Data source: Observatori del Treball i Model Productiu, Government of Catalonia

Contracts by age groups.

Business and administration associate professionals

Data source: Observatori del Treball i Model Productiu, Government of Catalonia

What vacancies are published in the professional family?

Vacancies published by professional family and type of contract in Barcelonès over the past year

Administrative and specialized secretaries

Occupation Vacancies Permanent contracts

Data source: Data generated from the analysis of Lightcast data and the Observatory of Work and Productive Model of the Government of Catalonia.

What experience is required for the vacancies? Which sectors are looking for this occupation?

Administrative and executive secretaries

No experience
7%
Less than 1 year
27%
Between 1 and 2 years
19%
Between 2 and 4 years
28%
Between 4 and 8 years
7%
More than 8 years
12%
Administrative and support service activities
31%
Professional, scientific and techinical activities
16%
Information and communication
9%
Education
9%
Manufacturing
9%
Others
26%

Data source: Own elaboration based on the data of vacancies extracted by Lightcast.

The vacancies published are for working in:

Job vacancies posted by county

Data source: Own elaboration based on the data of vacancies extracted by Lightcast.