Cataleg D ocupacions capçalera

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Catalogue of occupations

Ocupacions

Administrative assistant

Latest available data: December 2024 (includes accumulated data from the past 12 months)

Other denominations:
Administrative assistant Administrative office assistant Administrative office worker Clerical assistant Communications assistant Executive administrative assistant General office clerk Office administrator Office clerk

Administrative assistants provide administrative and office support for supervisors. They perform a variety of tasks, such as answering telephone calls, receiving and directing visitors, ordering office supplies, maintaining the office facilities running smoothly, and ensuring that equipment and appliances work properly.

Tasks

Tasks include -
(a) Drafting administrative correspondence and minutes;
(b) Obtaining, proposing and monitoring deadlines and follow-up dates;
(c) Screening requests for meetings, and scheduling and organizing meetings and travel arrangements;
(d) Assisting in the preparation of budgets, monitoring of expenditures, drafting of contracts and purchasing or acquisition orders;
(e) Liaising with other staff about a range of matters relating to the organization’s operations;
(f) Writing and answering business or technical letters and other similar correspondence;
(g) Preparing verbatim reports of proceedings in legislative assemblies, courts of law or other places using shorthand or specialized office equipment.
(h) Supervising the work of clerical support workers.

Knowledge

  • Accounting and taxation
  • Work skills
  • Literature and linguistics

Digital competencies

  • Performing general clerical and administrative tasks
  • Planning events and programmes
  • Collaborating and liaising
  • Communicating with colleagues and clients
  • Executing financial transactions

Digital competencies

  • Using digital tools for collaboration and productivity
  • Managing, gathering and storing digital data

Personal competencies

  • Working efficiently
  • Communicating
  • Processing information, ideas and concepts

Professional groups of the occupation

Technicians and associate professionals

Business and administration associate professionals

Administrative and specialized secretaries

Administrative and executive secretaries

Other occupations of the professional group

Do you want to know the demand for this occupation in the market?

Contracts and job seekers in the last year in Barcelonès

Administrative and executive secretaries

4.637

Number of contracts in Barcelonès

36,73%

Percentage of contracts in Catalonia

-4,45% Interannual variation of contracts in Barcelonès

48,37%

Permanent contracts over total contracts in Barcelonès

26,78%

Part-time contracts

1,30% Turnover index

3.577

Average of job seekers in Barcelonès

3%

Interannual variation of job seekers in Barcelonès

Data source: Observatori del Treball i Model Productiu, Government of Catalonia

The market for this profile is hiring

Contracts in u00e8 over the past year by sex and age

Contracts by gender in Barcelonès.

Business and administration associate professionals

61%

39%

Men
Women

Data source: Observatori del Treball i Model Productiu, Government of Catalonia

Contracts by age groups.

Business and administration associate professionals

Data source: Observatori del Treball i Model Productiu, Government of Catalonia

What vacancies are published in the professional family?

Vacancies published by professional family and type of contract in Barcelonès over the past year

Administrative and specialized secretaries

Occupation Vacancies Permanent contracts

Data source: Data generated from the analysis of Lightcast data and the Observatory of Work and Productive Model of the Government of Catalonia.

What experience is required for the vacancies? Which sectors are looking for this occupation?

Administrative and executive secretaries

No experience
8%
Less than 1 year
28%
Between 1 and 2 years
20%
Between 2 and 4 years
27%
Between 4 and 8 years
4%
More than 8 years
13%
Activitats administratives i serveis auxiliars
35%
Activitats professionals, científiques i tècniques
17%
Administració pública, Defensa i Seguretat Social obligatòria
9%
Informació i comunicacions
9%
Educació
8%
Altres
22%

Data source: Own elaboration based on the data of vacancies extracted by Lightcast.

The vacancies published are for working in:

Job vacancies posted by county

Data source: Own elaboration based on the data of vacancies extracted by Lightcast.