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Art work transport coordinator Exhibition project coordinator
Description
Professional specialised in controlling and managing all the activities necessary to ensure that everything comprising the exhibition arrives as planned. Therefore, this individual is responsible for coordinating the logistics, from the moment the work is collected at a museum, gallery or from its particular lender until it arrives to its destination. Their work requires knowledge of the necessary administrative procedures, the different modes of transport and the safety conditions necessary for handling and packaging works of art.
Tasks
Search for works at musuems and among collectors, depending on the concept and instructions defined by the exhibition curator.
Manage logistics for transporting the works.
Responsible for receiving the list of works that must be transported from the exhibition organiser, as well as detailed information on them (volume, dimensions, materials, etc.) and collection and delivery addresses.
Agree with the client (museums, galleries, individuals) about the most suitable conditions and transport method for each type of work (way to move them, security systems en route, thermal insulation, humidity and temperature control systems, fire detection, etc.).
Verify that the works are duly insured before transport.
Design the transport programme by considering the human resources, means available and time needed so that the works reach the destination on the agreed dates. Guarantee the financial profitability of the transport.
Study the most suitable packing procedures for each type of work, ordering the construction of custom-made protective boxes if necessary.
Execute administrative procedures, observing legal requirements in force on imports, exports and transfer of cultural goods, as well as customs formalities.
Reserve transport and accommodation for courriers (directly responsible for works during transfer) and prepare travel per diems when their payment has been agreed.
Make transport reservations for the works themselves (air, sea or land).
Coordinate the work with companies and agents from other countries when there is international transport involved.
Continuously track operations (know at all times where the works are located) and keep the client updated.
Prepare the documentation needed to transfer the works (collection and delivery receipts, permits, etc.).
Organise and file all information after the service has finished.
Coordinate with the exhibition to convey the ideas so that the exhibition is presented in line with the ideas set forth by the curator. Coordinate setting up the exhibition. In charge of managing the creation and publication of the exhibition catalogue.
Sometimes responsible for personal service at the post offices.
Work may include coordinating the route of the exhibition around several exhibition centres.
This profile does not match a single specific qualification. Different studies qualify for working in this profession:
Grau: Comunicació cultural
Grau: Comunicació i industries culturals
Grau: Humanitats
Grau: Humanitats i estudis culturals
Complementary training
Courses in administrative customs procedures, customs agent training. Master's and post-graduate degrees in cultural management.
Other specific skills
Languages, with knowledge of English essential. Office automation tools. Mastery of communications systems such as email, fax. Knowledge of administrative formalities required at customs and for insuring works of art. Knowledge of protection systems, conservation and packing of works of art both for transport and for presentation.
Experience acquired in some of the production phases involved in the setting-up of exhibitions and work experience related to international logistics, trade and transport are preferred.
The planning, organisation, control and carrying out of logistics and administrative tasks are the focus of people who work in the field of logistics. Activities in the field of logistics include the organisation and planning of supply, storage, production and distribution systems, taking inventories, controlling stock and estimating production, as well as the organisation and/or carrying out of the administrative tasks necessary for the implementation of these activities. Knowledge of organisation, control and management techniques is essential for carrying out these activities.
Barcelona is the main hub for creative activities in Catalonia. The economic activities related to production and art exhibitions, handicrafts, design, audiovisuals and multimedia, the cultural industry and the media form part of the extensive world of the creative industries. In that sense, there are professional profiles associated with the performing arts (dance, theatre, music, circus, etc.), crafts and creative occupations in the field of design and the creation of digital content (video games, interactive) and audiovisual content (cinema and TV), journalism or publishing and the cultural industry, both from a more technical perspective as well as the cultural management and promotion of heritage side.
In this conceptual diagram you can consult the content spoken on the "sector day" of creative industries and artificial intelligence, while you are discovering and navigating through documents related
In this conceptual diagram you can consult the content spoken on the "sector day" of creative industries and artificial intelligence, while you are discovering and navigating through documents related to this sector.
In this conceptual diagram you can consult the content spoken on the "sector day" on video games, while you are discovering and navigating through documents related to this sector
In this conceptual diagram you can consult the content spoken on the "sector day" on video games, while you are discovering and navigating through documents related to this sector
In this conceptual diagram you can consult the content spoken on the "sector day" of the Performing Arts, while you are discovering and navigating through documents related to this
In this conceptual diagram you can consult the content spoken on the "sector day" of the Performing Arts, while you are discovering and navigating through documents related to this sector.
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